Ensure security, ease of use and ready availability of critical documents with Skelta DMS - For Paperless Processes

Factors such as compliance, diverse data sources and the need to gain competitive edge by leveraging a central knowledge repository have made the paperless office a mandate in today’s information intensive organizations.

Skelta’s DMS - For Paperless Processes is a proprietary solution for electronic document management and process workflows. By combining workflow automation on its strong BPM platform with a comprehensive DMS, Skelta offers a viable option to paper based processes:

DMS Architecture

The need for a paperless system

Globalization has brought with it a plethora of opportunities and high levels of awareness in the consumer community. More than ever, companies these days require a proactive approach to deal with unprecedented business challenges. If enterprises are to enhance their efficiency across multiple businesses, diverse locations, and complex hierarchies and are to meet the challenge of running compliant, ethical organizations, then there is an immediate need for a solution that drastically reduces down time when it comes to information access.

Digitizing critical documents allows for

  • Improved accessibility and management of sensitive information
  • Ability to locate, retrieve and act on document based information to eliminate bottlenecks in business processes
  • Automate document storage as a disaster recovery mechanism in case of natural disasters such as floods and fire
  • Fulfillment of environmental obligations that are now integral to corporate social responsibility programs.
Skelta Advantage

Skelta DMS - For Paperless Processes allows organizations to capture, store, process, manage and retrieve unstructured data as an electronic document in any format like spread sheet, image, CAD, presentation etc.
Skelta DMS - For Paperless Processes is a fully web based end-to-end document management solution that supports the movement of documents through various stages of a business process:

  • Extensive document management and workflow operations
  • Simplified data acquisition
  • In depth document and folder searches
  • Easy document viewing
  • Annotation while viewing
  • Automatic data capture
  • Version control

Skelta DMS - For Paperless Processes has a scalable, web based architecture allows users to:

  • Create a searchable, enterprise repository of critical documents
  • Easily manage security and access rights to documents
  • Retrieve documents through powerful search functionality
  • Define workflows for automated routing and processing of documents
  • Significantly reduce time and costs of document-based processes
  • Lower ancillary costs of document management such as faxing, mailing by electronically processing the documents

Skelta’s PPMS gives organizations an easy to install web-based option to eliminate paper-based error ridden processes and greatly enhance organizational efficiency. Coupled with the ability to define process work flows based on Skelta’s BPM architecture, Skelta PPMS provides an in-depth and scalable environment for paperless processes with native capabilities for:

Document Capture
Web based and bulk scanning
OCR for intelligent data capture
Documents can be directly imported in electronic formats
Documents can be scanned from within SharePoint Document Libraries
Software is available for all TWAIN API compliant scanners
Indexing, Archival and storage
Configurable indexing for different documents
Scanned document saved into SharePointWeb
Secure data storage
Search and retrieval
Search documents by parameters
Perform advanced search on multiple criteria and index values
Option for saved searches
Search in nested folder
Imaging
100% Web based viewer with zero footprint
Zoom lens to enlarge part of image
Facility of zoom-in and zoom-out for specified zoom percentage
Navigation features for traversing to next page/previous page or specific page for viewing multi page documents
Customized Workflows
Business Rules to define process specific document workflow
Automatic routing and processing of documents
Track documents
Annotations
Annotate documents
Digitally sign documents
Configure document views to show document properties
Support for thumbnails on image and electronic documents
Anytime, anywhere access
Access to document management processes from web and email
Strong integration with MS outlook for task actions

Skelta’s DMS - For Paperless Processes offers you an intuitive, easy to use collaborative platform designed to help organizations rise to the constant pressure of improving fiscal performance and trimming costs. Further, it allows organizations to transform current processes into a dynamic, information-enabled business environment.

download a brochure on the document management system